‘Booth staff’ Articles
Written by Ken Newman on 04 August 2009
Hey Newman, how long is too long before following up on trade show leads? Something tells me I’m not going to like the answer. -Robert in Palo Alto
Robert, three-quarters of the leads generated at trade shows are never followed up on … and when they are followed up, it tends to be way too late. So, what does that mean for you? It means don’t bother to spend the money on lead generation if you’re just trying to impress the people in the next booth with a big statistic. Those 2,000 leads you got don’t mean anything if you don’t do something with them.
It’s essential you have a mechanism in place for when you’re receiving the leads, whether that’s using barcode scanners or a little Q&A afterward to ascertain if this lead is something worth pursuing over the next week, two weeks, month or year. You need some way of categorizing your leads as “HOT,” “warm,” “cold” and “dead fish.” (Well, maybe not the last one.)
Take those leads and, for example, send each one a postcard with a funny photograph from your presentation. People aren’t very accustomed to getting real mail anymore, and sometimes that can be far more attention-grabbing than just seeing another e-mail in the inbox. But at least promptly send an e-mail with a memorable photograph in it. Thank that potential customer for coming by the booth. Tell them you really appreciate it—and have that note waiting for them Monday when they get back from the trade show.
First contact should come within days of the trade show’s end. When two or three weeks or God forbid a month goes by without contact, you just end up lumped together with all the other SPAM.
I use a postcard as an example of something that makes people stop and take notice. When I get a postcard I say, “Wow, that’s amazing. I haven’t gotten a postcard in a long time.” It will make me not want to throw it out, particularly if it’s a funny image that makes me laugh. And when it’s flipped over, there’s just a quick note:
“Thank you for stopping by the booth. We’ll get in touch within a week or so to follow up.”
It’s just a warm way to reach out to people. Warm is good. Prompt is even better.
People go to such lengths to get traffic in their booth—renting the leading scanning devices and hiring crowd gatherers … and then it either all sits untouched in a database or collects dust as a stack of business cards or filled-out lead cards. Somehow, nobody does anything with them after putting in all that initial effort. Worse, they’ll group them by territory and send the info out to their sales staff, who expect these to be qualified leads. But after a few phone calls those salespeople realize these were just a bunch of people who stopped by to get a T-shirt. They’ll quickly feel like they’re wasting their time and stop making attempts, which ultimately throws out the good with the bad.
That’s why they need to be categorized as real leads, as opposed to just inflating the body count. Sometimes you’ll know immediately when you have a hot lead. In those cases, there’s no such thing as getting hold of somebody too soon. (Well, let them de-board the plane and get home first.) But there’s nothing better than arriving and finding a note waiting for you.
Do you have an industry-related question you’d like answered on “Hey Newman”? Send him an e-mail and get your inquiry answered on the blog.
Tags: lead follow up, lead generation, qualified leads, trade show opportunities, trade shows
Posted in Booth staff, Lead generation & follow up, Trade show news & trends, Trade show presentations | 7 Comments »
Written by Ken Newman on 23 June 2009
Hey Newman, cash prizes at trade shows: A good investment or a waste of money? -Mike in Los Angeles
I recently did three days of presentations for a company that was giving away $10,000 at a trade show. The festival atmosphere this promotion conjured up was beyond incredible. I’ve seen companies give away cars and other larger-ticket items, but the buzz about this cash was unparalleled.
To win, you filled out a card with your name and contact information. To be eligible to enter the drawing, you had to watch the live presentation I gave or engage with somebody in the booth one-to-one and ask a question or listen.
All three days of the show, we never presented for less than standing room only. Ever. On the last day, the money had already been given away, yet we still packed the presentation. That final-day success had a lot to do with our crowd gatherers and how persistent we were about getting the seats full. But on those first two days, the money did a lot of the work.
I mean, it’s $10,000. That’s a lot of cash … and a substantial incentive.
Not every company is going to shell out 10 grand, but they might spend $1,000, which is still a good chunk of change. It’s enough for people to come into a booth and fill out a piece of paper just to enter the drawing. So, if a company is willing to spend $1,000 for the cash grand prize and a total of $800 more for three medium-priced electronic devices, what they’ll get back for that expense is huge. There’s a lot of buzz and booth traffic to be gained from an investment of that size.
Mike, the point of contention is whether this cash incentive will get you a bunch of greedy “dead-ends” or some actual leads on which to follow up. There’s a big argument in the trade show industry that says you’ve got to look for quality leads over quantity. I disagree. That’s because if you have 20,000 people attending a show, you must do something compelling in your booth to capture the names of a significant percentage of those people (even 10 percent over three days) and get that traffic to flow through the booth. If you don’t, there’s a good chance you’re never going to have the opportunity to identify those coveted high-quality leads. In fact, you won’t have any leads at all.
Those 25-30 key people—the dream leads—aren’t going to just magically appear in your booth. They’re likely to be swept into your booth along with the hundreds of other people who may be there to just win the $1,000.
There are only a few things that will draw people to your booth, and a lot of it has to do with what’s eye-catching. That can be movement, color, noise; those create crowds. When we did this drawing, and we have video documentation of this, there were 1,000 people standing around the booth. The fire marshals were getting people out of the aisle. It was insanity, pandemonium. People were walking by asking, “What’s going on here? … They’re giving away $10,000! Oh my, can I get in?”
Sure, that person may have no interest in the particular technology, but somebody they later talk to might … or somebody they’re standing next to might … or somebody just walking by. An adept salesperson will capitalize, and there’s a huge piece of business that’s been booked.
Trade shows are, by their nature, a little bit of “sideshow.” There’s no question that it’s all about buzz and excitement. And nothing says excitement better than an oversized check with $10,000 printed on it.
Do you have an industry-related question you’d like answered on “Hey Newman”? Send him an e-mail and get your inquiry answered on the blog.
Tags: booth buzz, Booth staff, booth traffic, qualified leads, targeted giveaways
Posted in Booth staff, Trade show giveaways, Trade show news & trends | No Comments »
Written by Ken Newman on 16 June 2009
Hey Newman, from one booth to the next I see vastly different protocols for booth staff. Do you have any basic guidance for how booth staffers conduct themselves? – Emily in San Francisco
Great question, Emily. A lot of booth staffers simply fail to apply fundamental rules of human behavior at trade shows. Two or three staffers will just stand around in a cluster talking to each other. That’s basically saying to a tradeshow attendee, “Don’t bother us; we’re busy.” Then, if an attendee actually gets close enough, the booth staffer says, “Do you have any questions?”
You wouldn’t engage a friend that way.
You would first make a comment relevant to the both of you. You know, make some conversation: “Did you watch the inauguration?” was a natural question I was asked in January. Or how about something simple like, “Are you staying at a hotel nearby?”… “Did you walk over?”… “Isn’t this weather amazing?” It doesn’t really matter so long as it feels human. Booth staff should first be in the business of finding a way into the middle of a conversation.
The best stories are the ones that start in the middle and circle their way back to the beginning, anyway. When you do that successfully at a trade show, you get the attendee “into the mix.”
Most booth staffers just don’t get that. The main problem is a lot of people who show up at trade shows to man booths don’t have the necessary skill sets. That’s why Magnet Productions ends up doing so much consulting and booth staff training. These folks need to understand appropriate and fruitful ways of approaching attendees.
When conducting a training session, I sometimes just give the booth staffers a simple exercise. I say, “All you do is read their badge.” That’s it. I tell them to walk up to an attendee, flip their badge over, if necessary, and just say, “I see that you’re with [insert company name]. What do you do for them?”
People will answer that question. They’re not going to say, “None of your business.” But if you ask them a question for which there’s a “no” response, (such as “Can I help you?”), there will be a “no” response. It’s just simple sales technique.
It also works because people love to talk about themselves. It gets the trade show attendee engaged. It’s about making contact and asking the types of questions that get desired results. And it’s essential that your booth staffers “get that.”
Do you have an industry-related question you’d like answered on “Hey Newman”? Send him an e-mail and get your inquiry answered on the blog.
Tags: Booth staff, booth traffic, human behavior, skill sets, training sessions
Posted in Booth staff | 1 Comment »
Written by Ken Newman on 09 June 2009
Hey Newman, do “booth babes” actually make a difference at a trade show, or are they just a financial drain? -Richard in New Jersey
Richard, I have really strong feelings about this topic. First of all, I don’t like that term. I resent references to “booth babes” or “booth bunnies” or “booth bimbos” … really “booth anything” other than booth assistant or booth hostess.
But I do understand where you’re coming from. All too often you have a fashion model just sitting on a high stool with her legs crossed, checking her nails and handing out literature. That is not a particularly valuable investment for a trade show.
But a real booth assistant can be a substantial asset for a relatively small amount of money. I’m talking about a skilled, experienced person who goes out into crowds and asks the right questions and can deliver a killer 30-second pitch on your behalf. I’m talking about someone who knows what to do if an attendee asks, “Is your marketing director here?” … And here’s a hint: It’s doesn’t involve just pointing to the opposite end of the booth.
That person has real value at a trade show for about $400 a day or less. But a lot of people feel “we don’t need that.”
In fact, they do.
Otherwise, they’re not going to have any one person who is dedicated to that “crowd gathering” task. Booth staff should be engaging people at a deeper level and getting involved in potential sales and qualifying leads and showing off technology.
It’s the job of the booth assistant to bring people into striking distance for a trade show presentation or booth demo. That being said, you can’t just go to a modeling agency and select someone 6-feet-tall who looks like Angelina Jolie.
The value is in selecting someone with years of trade show experience who knows how to behave when an attendee brushes them off. You want someone who can smile in the face of trade show adversity. Those are the types of people you look for, and those are the types of people we have worked with at Magnet Productions for at least 10 years. They are real trade show professionals who deserve respect and have an important role in delivering a highly successful trade show that brings in lots of qualified leads.
So, before you dismiss them as mere “eye candy,” consider all there is to be gained from professional booth assistants as part of your trade show presence.
Do you have an industry-related question you’d like answered on “Hey Newman”? Send him an e-mail and get your inquiry answered on the blog.
Tags: affordable options, booth assistants, booth buzz, crowd gathering, trade show opportunities
Posted in Booth staff, Trade show news & trends | 2 Comments »
